Useful detail now means fewer questions later. Use estimates or “not sure” instead of guessing.
Drivers and household driving overview * For each driver: age, years licensed, and relationship to you. Include other household members of driving age and explain if they have separate insurance. Do not enter dates of birth or license numbers.
Vehicles to insure * One per line: year, make, model, owned / financed / leased, annual miles, main driver, and parking ZIP if different. VINs can be provided later through an agreed secure method.
How are the vehicles used? * Include commuting miles, personal use, business travel, delivery or rideshare. Say “personal use only” if that is accurate.
Accidents, tickets, suspensions or other driving issues in the last 5 years? * Choose one No Yes Not sure
Driving history details * Driver age, approximate date, type of incident and outcome. Leave out license numbers.
Address of each property to insure * Street, unit, city, state and ZIP. If identical to your contact address, write “same as above”. Label each property if requesting more than one.
How is each property used? * Primary home, second home, tenant-occupied, short-term rental, vacant, under renovation or other. Include number of units and any home business.
Building and roof details * For each property: year built, approximate square feet, stories, construction type, roof material and year replaced. Use “not sure” for unknown details.
Updates, condition and special features * Heating, electrical and plumbing updates; unrepaired damage; pool, trampoline, wood stove, solar panels or animals with a bite history. Write “none known” when appropriate.
Details for umbrella, recreational vehicles, valuables or other coverage *
Business structure * Choose one Sole proprietor LLC Corporation Partnership Not formed yet Other / not sure
Describe all work your business performs * List trades or services, residential / commercial mix, new construction / repair work, and any roofing, heights, excavation, demolition, tree work, snow removal or chemical use. Include unusual or occasional work.
Where do you work? * All operating states, typical travel radius and largest job value. Mention interstate work.
Employees, owners and payroll * Number of owners and full-time / part-time employees; estimated annual W-2 payroll. If owner-only, say so. Do not include Social Security numbers.
Do you hire subcontractors or independent contractors? * Choose one No Yes Not sure
Subcontracted work and insurance checks * Annual subcontractor cost, work they perform, approximate share of jobs subcontracted, and whether you collect certificates of liability and workers compensation insurance.
Payroll by work type and state * List job duties and estimated annual payroll for each state; note whether owners want coverage. Include an experience modification factor only if known.
Commercial vehicles, drivers and hauling * Vehicle year / make / model, count, garaging ZIP, radius, cargo and maximum load value; driver ages and experience. Include USDOT / MC number if applicable, interstate use and required filings. Do not enter license numbers.
Locations, property and equipment * Location addresses; own / rent; building age, roof updates and estimated building / contents / equipment values. For builders risk, include project type, total completed value, start / finish dates and work already started.
Contracts, limits, certificates or bonds needed * Include required coverage limits, additional insured / waiver requirements, certificate deadline, bond type and amount. Write “none” or “not sure” when appropriate. We may need the actual requirements later.
Tell us what you need done * Include the current stage, states involved, existing registrations, deadline and specific questions. Do not include tax IDs, passwords or payment information.
Construction project and location * Project address, municipality, project type, scope, contractor role and target start date. Identify work already underway, if any.
Where is the permit process now? * Choose one Planning / gathering requirements Application package in preparation Submitted for review Responding to plan-review comments Permit amendment, closeout or inspection coordination Not sure
What materials can you provide if requested? *
Checklist only. Do not upload or email documents until we confirm an appropriate sharing method.
What trucking permit support do you need? *
Choose every relevant need. Permit requirements, fees and issuance are determined by the applicable authority.
Carrier, vehicle and load details * Carrier legal name; USDOT / MC number if held; vehicle configuration; commodity; load dimensions and gross weight. Do not enter driver’s license numbers.
Route, travel dates and credentials * Origin, destination, states, requested travel dates, current IRP / IFTA status, plate or registration details, and any known escorts, curfews or restrictions. Do not enter payment or banking information.
Who requires the bond? * The obligee is the project owner, government agency, court or other party requiring the bond. Include its exact name, address and department if known. For fidelity or ERISA, identify the business or plan to protect.
Bond requirement, form and delivery instructions * Describe the obligation, required bond form, bid / contract / license reference, deadline with time zone, term and electronic or original delivery requirements. Do not paste sensitive documents or identifiers.
Construction or supply contract details * Project name and location, work scope, estimated contract value, bid date, start / completion dates, public or private owner, work already started, and your role as prime contractor or subcontractor.
Experience, current workload and prior bonding * Years in business, comparable completed projects, largest completed contract, current work in progress and existing single-job / aggregate bond limits if known. Mark estimates and unknowns.
Broker or freight forwarder operation * Legal entity, broker / forwarder authority type, MC or FF number if assigned, new or existing authority, current BMC-84 / BMC-85 arrangement and any known cancellation date. No bank account details.
Business or plan and people handling property * Describe the business or employee benefit plan, number of people handling funds or property, requested protection and approximate asset amount if relevant. Do not include participant names, account numbers or financial statements.